Deposits
- Check deposit to bank account and revenue account (liability account)
- Credit card deposit to bank account and revenue account (liability account) with optional calculated bank fee
QuickBooks Module
TourTools® has developed a QuickBooks general ledger integration for receivables and payables management. QuickBooks is a leading small-business accounting package. Now supporting QuickBooks Online!
What it Can Do
TourTools® users can enter all daily receipts, cash, checks and credit cards and then transfer individual or select groups of transactions directly into QuickBooks.
Each transaction is posted to the appropriate bank, revenue, and expense accounts. Also available: adjust for credit card-related bank changes as part of the transaction.
How it Works
- Each transaction references a QuickBooks job# record that is created in the QB Customer table.
- As each transaction is processed, TourTools® checks to see of the job# exists for the associated tour.
- If a job# is not present in QB, then TourTools® creates the job# record and posts the transaction.
- The same process is followed for expense or refund transactions: TourTools® checks to see if the vendor record exists in QB prior to posting the expense transaction.
- If no vendor record exists, then TourTools® creates the vendor and posts the payment transaction.
Check Queue Feature
The built-in “Check Queue” feature allows users to select services to be paid and move the transactions from TourTools® into QB so each bill is ready for payment.
If the service has been paid by a method of payment other than check, then the transaction is recorded as such.
Each transaction is posted to the designated vendor, the job# for the current tour, and the default accounts payable account.
Eliminate the redundancy of pushing payment or refunds twice – staff no longer need to manually enter data into TourTools® and then again in QuickBooks.
Available Transactions
Availability
The base price includes the programming required to post expense payments (payables) and receipts (revenue) with debits and credits as well as refunds. Additional functions, as well as more complex transaction postings consisting of multiple debits or credits, are also possible utilizing TourTools and the FM Books Connector plug-in.
The cost to add this feature to your TourTools® system is $5,000 or $125/month.
